MINUTES
Village of Evendale
Regular Council Meeting
September 9th, 2014
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. Richard Finan, Ms. Catherine Hartman, Mr. Jeff Albrinck, Mr. John Ranz and Mr. Chris Schaefer. Also present: Asst. to the Mayor, Jack Cameron; Village Solicitor, Tim Burke, CFO Cynthia Caracci and Barb Rohs, Village Clerk.
The Mayor presented ORD. #14-47 ORDINANCE APPOINTING SAMUEL IVANOVICH AS A VILLAGE OF EVENDALE POLICE OFFICER AND DECLARING AN EMERGENCY. A motion to read ORD #14-47 by title only was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-47 was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to agree to the emergency section is made by Ms. Hartman, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #14-47 was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared #14-47 adopted as an emergency.
Ceremony for Officer Ivanovich took place.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved.
Committee Reports:
Finance, Administration, Service, Engineering and GHF Committee
The income tax revenue was for August was $972,895.97. This is $70,959.25 more than August 2013. Year to date the income tax in 2014 has generated $8,989,824.20. That is $11,602.33 more than that collected through August, 2013. August ended with a surplus of $70,791.36 excluding the Evendale Commons TIF. Year to date, the Village has a net surplus of $1,888,744.34 excluding the TIF. The unencumbered balance is currently $17,502,075.28.
Money is being transferred from the emergency fund for the purchase of salt.
The pictures were distributed for the LED lights and poles. Council is awaiting samples of the poles. The committee is leaning towards the poles that sit on a concrete pad, with a decorative base. There is a difference of around $300,000 from poles that are on concrete wit decorative base and those poles that are direct buried into the ground. The poles are straight or fluted on a decorative base. These are installed and maintained by Duke. Mounting heights of the lights are 12 feet.
Mr. Ranz asked if TLC was vacating property soon. Also, there is has been numerous complaints on the semi-trailer on property. The Mayor has told TLC to move the trailer ASAP. Mr. Ranz stated that he is violating the zoning code. The property is paid until end of September. The staff has been advised not to take any more money for rent. The semi-trailer has been on the property for two years and never received a letter from VOE building department. Council would like to start the process of evicting TLC.
Police, Fire, Recreation Council Committee:
Mr. Albrinck reviewed the details about the fire at Bunge on August 22, 2014. Mr. Albrinck thanked everyone for their participation.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. #14-45- 2nd Reading APPROVING A TRANSFER IN THE GENERAL FUND FOR ADDITONAL FUNDS TO COVER THE COST OF STRUCTURAL REPAIRS NEEDED IN THE EXERCISE SPA AT THE RECREATION CENTER. The third reading with be in October.
The Mayor presented ORD. #14-46 AN ORDINANCE AUTHORIZING THE GORMAN HERITAGE FARM FOUNDATION TO PROCEED WITH THE PURCHASE OF A BUSHHOG AND INSTALLATION OF A CONCRETE FLOOR IN THE BARN AT GORMAN FARM AND DECLARING AN EMERGENCY. A motion to suspend the 2nd and 3rd reading was made my Mr. Albrinck, seconded by Mr. Ranz and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #14-46 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #14-46 adopted as an emergency.
The Mayor presented ORD. #14-48 APPROVING AN ADDITIONAL APPROPRIATION IN THE EVENDALE COMMONS TIF FUND TO PAY AUGUST 2014 TAX DUE AND DECLARING AN EMERGENCY. Discussion: This is a supplemental appropriation ordinance to meet the payment obligation to Princeton City Schools on the Council. More revenue is anticipated from the TIF tax payers increasing the required payment to Princeton City Schools. An Emergency Clause is necessary. A motion to read ORD #14-48 by title only was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-48 was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and
unanimously approved on roll call. A motion to adopt ORD #14-48 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared #14-48 adopted as an emergency.
The Mayor presented ORD. #14-49 ORDINANCE AUTHORIZING MAYOR TO PURCHASE FROM THE STATE OF OHIO PROCUREMENT PROGRAM FOR THE ADMINISTRATION BUILDING ROOF REPLACEMENT, AND MAKING ADDITIONAL APPROPRIATIONS FOR THAT PURPOSE, AND DECLARING AN EMERGENCY. This is a different installation crew that the recreation and fire buildings. A motion to amend #14-49 title to take out “AND MAKING ADDITIONAL APPOROPRIATIONS” was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved. A motion to read ORD #14-49 by title only was made by Mr. Schaefer, seconded by Mr. Finan and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-49 was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency
section is made by Mr. Schaefer, seconded by Ms. Hartman, and unanimously approved on roll call. A motion to adopt ORD #14-49 was made by Mr. Puthoff, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared #14-49 adopted as an emergency.
The Mayor presented ORD. #14-50 APPROVING A TRANSFER IN THE GENERAL FUND FOR ADDITONAL FUNDS TO COVER THE PURCHASES OF ROAD SALT AND PICNIC TABLES FOR THE NEW SHELTER HOUSE RESPECTIVELY AND DECLARING AN EMERGENCY. A motion to read ORD #14-50 by title only was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-50 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt ORD #14-50 was made by Mr. Puthoff, seconded by Mr. Finan and unanimously approved on roll call. Mayor Apking declared #14-50 adopted as an emergency.
The Mayor presented ORD. #14-51 AN ORDINANCE CONCURRING IN THE APPOINTMENT OF DAVID W. ELMER AS THE ADMINISTRATIVE ASSISTANT TO THE MAYOR AND AUTHORIZING THE MAYOR TO ENTER INTO AN EMPLOYMENT CONTRACT WITH MR. ELMER ON BEHALF OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read ORD #14-51 by title only was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-51 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Schaefer, and unanimously approved on roll call. A motion to adopt ORD #14-51 was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. Mayor
Apking declared #14-51 adopted as an emergency.
The Mayor presented ORD. #14-52 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH DUKE ENERGY FOR STREET LIGHT IMPROVEMENTS IN THE RESIDENTIAL DISTRICT OF EVENDALE, INCLUDING THE PURCHASE AND INSTALLATION OF NEW L.E.D. LIGHTS, LIGHT POLES AND FIXTURES AND DECLARING AN EMERGENCY. Discussion: Mr. Jeffers discussed with council the options of the different lighting throughout the village. Duke will be rewiring all the new lights. Council was in agreement with the Deluxe Acorn fixture. Council has not decided on the cobra arms. The VOE has enough money to install in the residential areas with underground wiring in 2014 (162 poles) and the areas with cobra arms/heads in 2015. Direct buried lights are $2400 per light and the decorative light is $4200.
A motion to read ORD #14-52 by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. This is the first reading.
The Mayor presented ORD #14-53 AN ORDINANCE REPEALING SECTION 242.02 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE, PROVIDING FOR A MANDATORY RETIREMENT AGE FOR FIRE DEPARTMENT EMPLOYEES. Chief Hauck raised concern about the mandatory retirement age of 60 and feels that it is more appropriate that the determination be based upon fitness and physical ability and not an arbitrary age. The committee agrees with his position, as it unnecessarily exposes the village to potential age discrimination. A motion to read ORD #14-53 by title only was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. This is the first reading.
The Mayor presented RES. #14-04 RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF EVENDALE TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS REQUIRED. A motion to read RES. #14-04by title only was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of RES. #14-04was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer, seconded by Mr. Puthoff, and unanimously approved on roll call. A motion to adopt RES. #14-04 was made by Mr. Puthoff, seconded by Mr. Finan and
unanimously approved on roll call. Mayor Apking declared RES. #14-04 adopted as an emergency.
Mr. Schaefer made a motion to go into executive session, seconded by Mr. Finan and unanimously approved.
Mr. Ranz thanked Mr. Cameron for his dedication and wished him luck. Mr. Cameron addressed council and thanked them for the past 10 years support.
Mr. Puthoff thanked the recreation department at the Reds game.
Final pavement on Wyscaver is scheduled for mid-October.
Mr. Schneider commented that Mr. Griffins garbage cans are at the end of his driveway and have been there for 2 months. Mr. Schneider asked about campaign signs on private property. Mr. Burke stated that you cannot limit the time of campaign signs on private property. If the signs are in the right-of-way they can be removed.
Chief Hauck sated that 17 departments helped fight the Bunge fire. Chief Hauck that Cincinnati Sub-Zero, Fire Fighter / Paramedic Rob Haynes and Fire Fighter / Paramedic Trey Ferris for their hard work and dedication.
Motion to adjourn was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved.
Meeting was adjourned at 8:50pm.
_______________________
Mayor
Attest:
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Village Clerk
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